FAQs
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Author Corrections
How do I mark my corrections? –
For the majority of journals, we ask that you mark your corrections electronically by annotating the PDF. Instructions for commenting on PDFs can be found here. [link: https://helpx.adobe.com/acrobat/using/commenting-pdfs.html]
Some journals ask for a list of corrections to be submitted via email.
Do not reply to the email proof alert or directly to the typesetter. If you have any queries about your proof please contact the proof collator.
When do you need my proof corrections? –
We generally require your corrections within 2 to 4 working days. Please check the instructions sent to you with your proof for the deadline and details of where to send your corrections. It is important that you attend to your proof as soon as possible so that publication is not delayed.
You should return your proof as soon as you can even if this is after the deadline has passed. However, if you are away for any significant time, you should nominate a co-author to check the proof for you, or if this is not possible please email the proof collator to let them know when you may be able to return the proof.
I have received a proof and see that my article has been changed after it was accepted. Why has it been changed? –
After an article is accepted, it is copyedited to ensure it conforms to the journal style. Usually the changes are not major. If major changes are required the article will be referred back to the journal’s editors. If you believe that changes have been made which are inaccurate then please clearly mark the corrections you require.
My article is now online. When will it appear in an issue? –
Each journal has its own policy for including articles in issues and what goes into each issue is usually the journal editor’s decision. Many journals also have large forward loads of articles waiting for inclusion in an issue. Issues are generally compiled about 6 to 8 weeks before the issue cover date. However, online publication confirms that an article is published and it can confidently be cited as such.
I’ve looked at the latest issue of your journal and several articles are included which were published online after my article. Why was my article not included in the issue? –
When scheduling articles for any particular issue, the journal editor and/or content manager take a number of things into account, including date of submission, date of acceptance, date of online publication, subject balance or theme in an issue, and also length (every journal has a strict annual page budget, and we try to get as close as possible to this). When making the final selection of articles for an issue, date of online publication has to be balanced against all these other factors so may not always be the prime consideration
My article was published in a 2021 issue but the copyright date on the first page is 2020. Is this an error? –
The copyright date of an article always matches the date an article was first published. As many of our journals publish online ahead of issue publication, individual articles are published online as soon as they are corrected. It can easily happen that an article may not appear in an issue until some months later, possibly the following year. In these cases the journal’s year of publication will not match the copyright year stated, and this is entirely correct.
What is accepted manuscript publication? –
Some journals offer accepted manuscript publication. A PDF version of the accepted manuscript (a manuscript that has completed peer review and editorial acceptance but has not been copyedited or typeset) is published online ahead of FirstView. An accepted manuscript PDF is published within four days of the manuscript being received by Cambridge University Press, allowing authors to make their work available to read and cite much more quickly. The accepted manuscript will eventually be replaced with the final copyedited and typeset Version of Record.